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By-laws





  ARTICLE I : NAME AND REGISTERED OFFICE
The name of this medical society shall be: "The INTERNATIONAL SALIVARY GLAND SOCIETY" (abbreviation ISGS).
The registered office of the ISGS is located in Geneva (Switzerland).  The official language of the ISGS is English.

ARTICLE II : PURPOSES
The International Salivary Gland Society is a multidisciplinary society.  The purposes of the ISGS shall be to:
  • bring together experts or group of experts – clinicians and researchers - who have an interest in basic and clinical sciences, as well as diagnostic or therapeutic procedures related to the salivary glands;
  • exchange and disseminate knowledge and information about basic and clinical science pertinent to saliva, salivary glands, and related disorders;
  • stimulate basic and clinical research relating to saliva, salivary glands, and their disorders;
  • develop and promote new technologies to investigate and treat salivary gland diseases;
  • encourage education, development of high quality training programs, and exchange visits between members;
  • promote international collaborative studies and their financing through research grants;
  • support and cooperate with scientific and educational organizations in related fields, such as the American Academy of ORL-HNS, the European Academy of ORL-HNS, etc...
  • support the foundation and development of continental salivary gland societies in every continent (Africa, America, Australia, Asia, Europe)

    ARTICLE III: MEMBERSHIP
    The membership of the Society shall be composed of five classes: founder-, full-, trainee-, honorary- and corporate- members.
    Applications for membership must be made in writing to the ISGS secretary, who will submit each application to the Steering Committee.  New membership applications will be an agenda on each Steering Committee meeting.
    All members should be members of a Continental Salivary Gland Society.
    Since the correspondence of the society shall be conducted exclusively electronically, all members are responsible to provide to the secretary an updated and valid e-mail address.

    3.1 - Founder member
    3.1.1 Requirements
    Physician or scientist, with special expertise in saliva and / or salivary glands diseases who has made a noteworthy contribution to the founding of ISGS.
3.1.2 Privileges
Founder members shall set up the statues of the Society and the initial Steering Committee.  Founder members endorse other classes of candidates for the Society.  Founder members have all privileges of full members.

3.1.3. Duties
Founder members should promote the ISGS and lead in the various ISGS tasks.

3.2 - Full member
3.2.1 Requirements
Physician active in disorders of the salivary glands and related diseases OR researcher in saliva, salivary glands or related fields.  An engagement in teaching, developments, or research in the field of saliva or salivary gland diseases is recommended.

3.2.2 Election procedure
A full member should be proposed by two founder or full members.  A vote during an administrative meeting should be endorsed by more than half of members present.

3.2.3 Privileges
Full members may participate in working groups, training programmes; endorse candidates for full-, trainee-, and corporate- membership. Full members have full voting rights. Full members pay reduced fees at meetings or workshops organized by ISGS.

3.3 - Trainee member
3.3.1 Requirements
Trainee members have a medical or other academic degree and are involved in a training program of a medical discipline or in a research-training program

3.3.2 Election procedure
A trainee member should be proposed by two voting members of the Society.  A vote during an administrative meeting should be endorsed by more than half of members present.

3.3.3 Privileges

Trainee members pay reduced fees at meetings or workshops organized by ISGS.  Trainee members may participate in the General Assembly but do not vote.

3.3.4 Duties
A certificate signed from the trainee and the program director should be forwarded yearly to the secretary of ISGS.  At graduation trainee members are eligible to full member status.

3.4 - Honorary member
3.4.1 Requirements
Emeritus person who has made a significant contribution to the field of salivary gland diseases.

3.4.2 Election procedure
Proposed by the Steering Committee. A vote during an administrative meeting should be endorsed by more than half of members present.

3.4.3. Privileges
Honorary members may attend the Steering Committee, may participate in training programs, and may endorse candidates for full-, trainee-, and corporate- membership. Honorary members pay reduced fees at meetings or workshops organized by ISGS.  Honorary members have full voting rights.

3.5 - Corporate member
3.5.1 Requirements
Corporate members are legal entities that support or sponsor the purposes of the ISGS.

3.5.2 Election procedure
Proposed by the Steering Committee.  A vote during an administrative meeting should be endorsed by more than half of members present.

3.6 - Membership fees
Members, except honorary members, will pay an annual membership fee.  The amount of annual membership fees is decided by the Steering Committee.

ARTICLE IV: ORGANIZATION

The International Salivary Gland Society consists of a Steering Committee and the General Assembly.

4.1 - The Steering Committee

4.1.1 Constitution
The Steering Committee of the Society is constituted by:
  • a President, who will be elected every two years among the Presidents of the Continental Societies.
  • a President-elect, who is elected to succeed the current president;
  • the Presidents of established Continental Societies
  • a Secretary;
  • a Treasurer;
  • one to two representing members of each specialty chosen and endorsed by its members.

President and president-elect serve two years at each position.  Treasurer and secretary and specialty representatives are elected for a period of 4 years, renewable once.  Candidates must apply to the steering committee, which will propose candidatures to the vote of the General Assembly.
Specialties that can be considered for inclusion in the Board are: Basic sciences, Dentistry and Oral surgery, Immunology, Maxillofacial surgery, Otolaryngology - Head and Neck Surgery, Pathology, Radiology. The list can be expanded according to new developments in various medical and research fields.
The Steering Committee members will be provisional, being selected at the inception of the Society, until the first General Assembly when an election shall take place.

4.1.2 Duties of the Steering Committee
It will supervise the overall activities of the Society.
It has to invite all members of the ISGS to a General Assembly at least every four years.
It has the right to take all administrative decisions regarding memberships.
It has to coordinate the activities of the Continental Boards and has the final authority in case of dispute between the different Continental Boards.
It has the authority to establish and award various prizes and academic recognitions in the name of the society.
The President chairs Steering Committee meetings as well as the General Assembly.
The President and/or the secretary represent the ISGS.
The President elect assumes the responsibilities of the President in the event that the President is not able to conduct the official duties.
The Secretary is responsible for keeping the minutes of the Steering Committee and General Assembly, conducting the correspondence of ISGS, and keeping its records up to date.
The Treasurer collects the money due to ISGS, receives gifts made to ISGS, and keeps proper and necessary books of the incomes and expenses.  He presents the accounts at the General assembly meeting.
A Website should be created and regularly updated by the Steering Committee.  It should include a public section and a section reserved to members.  The work of the Steering Committee, meeting and course announcements should be regularly posted on this Website for members of Society.

4.1.3 Meetings

The Steering Committee meets at least every two years upon invitation by the President.  More frequent meetings may be required by the needs and interests of the ISGS.
The ISGS does not organize scientific meetings but usually endorses meetings organized by the Continental Societies.  ISGS should endorse a scientific meeting organized by one of the Continental Societies in accord with the Steering Committee of the ISGS at least every 2 years. 

4.1.4 Decisions
The decisions of the Steering Committee are taken by simple majority vote of the present members.  In the likely event of a tied vote the President shall have the casting vote.

ARTICLE V: GENERAL ASSEMBLY
5.1 - Attendance
The General Assembly consists of all the members of the Society.

5.2 - Duties and privileges
The work of the Steering Committee has to be submitted for approval to the General Assembly. 
Accounts of income and expenditure are presented by the Treasurer to the General Assembly for approval.
The composition of the Steering Committee, the Working groups chairs and secretaries are submitted for approval to the General Assembly
Any changes of the present ISGS bylaws have to be submitted to vote by the General Assembly.

5.3 - Meetings
A General Assembly must be held every four years or when especially convened by the Steering Committee.

5.4 - Decisions
The decisions of the General Assembly are taken on a majority poll of the votes present.  In a case of a tied vote, the President or his nominee shall have the deciding vote.

5.5 - Minutes
The Steering Committee keeps at the registered office a record of the names and addresses of all classes of members.
The secretary shall keep minutes of the proceeding of the Steering Committee meetings and records of activities of the working groups.

ARTICLE VI: Continental Salivary Gland Societies
The Continental Societies bylaws should follow the bylaws of the ISGS. Any modification of the Continental Societies bylaws should be approved by the ISGS.

6.1 - Constitution
The Continental Societies should be multidisciplinary societies. In general the Continental Societies should be composed of a Board, Working groups, and a General Assembly.  The Board should meet at least every two years and a General Assembly convened at least every four years.

6.2 - Duties
Continental Society Boards should follow the general directives of the ISGS.
A scientific meeting should be organized every four years.

6.3 – Scientific meetings
In turns, Continental Societies should organize a scientific meeting under the hospices of the ISGS.  Ideally, it should be organized by the Continental Society whose president serves as president of the ISGS.
The ISGS has no financial responsibility in this meeting.  All fiscal matters related to this meeting are the responsibility of the organizing Continental Society, including potential financial losses and benefits.  A report of said finances will be sent to the president and treasurer of the ISGS.
Meetings and courses organized by members of Continental Societies have to be submitted to the secretary of the ISGS for approval by the Steering Committee prior to endorsement by the ISGS.

ARTICLE VII: FINANCES
7.1 - Membership fees
In order to assure the proper functioning of the ISGS the equivalent of thirty US Dollars  for trainees and fifty US Dollars for full members has been established as the subscription fee.  The above amount may be reconsidered every year by the Steering Committee.

7.2 - Treasury
The treasurer keeps books, records, and accounts which are open to examination by any member of the Steering Committee for any proper purpose at any reasonable time.  He deposits the funds of the Society in its name in such a depository as is named by the Steering Committee.  No money will be drawn from the treasury except for such purposes as will have been recommended by the Steering Committee.
Annual accounts of income and expenditure of the ISGS are maintained by the Treasurer and approved by the Steering Committee and the General Assembly.
The expenses of the ISGS shall be covered by membership fees, by registration fees, by official or voluntary contributions, or by legacies.

ARTICLE VIII: RESIGNATION
8.1 - Resignation
Member of the Society can resign at any time by sending a registered letter to the secretary, but resignation shall not relieve the member of the past obligation to pay any dues or other charges.

8.2 - Loss of membership

A member who does not pay his dues despite reminders shall cease to be member of the ISGS.
A member who has lost his membership in one of the Continental Societies will automatically lose its membership in the ISGS.


ISGS Geneva - Switzerland